eProcurement

eProcurement Register Today

Lee County Procurement Management is excited to announce that eProcurement is now available, bringing enhanced efficiency and simplicity to the procurement process. This new system streamlines the way Lee County works with vendors, offering a more accessible and transparent platform for bidding opportunities.

What Does This Mean for Vendors?

Both current and potential vendors are encouraged to register on Lee County's Ion Wave system to ensure they receive the latest updates, bidding opportunities, and procurement activities. Registration will allow vendors to easily access and respond to bids, manage their profiles, and receive timely notifications for upcoming opportunities.

How to Register:

Visit the Ion Wave System registration page Lee County Bids & Contracts and click the Supplier Registration link.
Complete the vendor profile.

Stay connected with Lee County Procurement Management to receive the latest information and opportunities.

Vendors are encouraged to register as soon as possible to be ready for the transition to the new system.


Already Registered?

Vendors who are already registered with Lee County's Ion Wave system need to ensure their profile is up to date. To review or update registration details, simply log in to the Ion Wave portal and make any necessary changes. 

Lee County looks forward to working with its vendor community in this new, efficient procurement environment!

Frequently Asked Questions

To sign up for Lee County’s Ion Wave eProcurement system, please access the registration page and click on the “Supplier Registration” link. Once you have completed the vendor profile form with your company’s information, you will receive an email from Lee County Bids & Contracts. Click the link in the email to validate the email address. See a video tutorial here. 

To access bid solicitations in Lee County's Ion Wave eProcurement system, follow these steps:
  • Visit the Ion Wave Portal: After you’ve registered as a vendor, log in to Lee County’s Ion Wave bidding system.
  • Navigate to the Bid Opportunities Section: Once logged in, click on “Bid Events” from the navigation bar on the top of the page. 
  • Search or Browse bids: The available bids are displayed in two different sections, “My Invitations” and “Other Bid Opportunities.” 
  • Click the bid number to view the bid opportunity.

  1. Vendor registration
  2. Browse or search for bid/proposal opportunities
  3. Review bid documents
  4. Prepare and submit your bid/proposal
  5. Bid/Proposal opening/evaluation
  6. Awarding the contract

The time it takes for a bid/proposal to be chosen can vary depending on several factors including the complexity of the solicitation and the evaluation process.
  • For smaller, straightforward bids, bidders should expect a minimum of one to three weeks from the bid submission deadline to award notification.
  • For larger, more complex bids/proposals a minimum of three to six weeks should be expected, particularly if the evaluation process and/or negotiations require more time.

Once signed in to the Ion Wave eProcurement system, check the stats of the submission under the “Alerts” section in the top left-hand corner of the home screen. This section will inform bidders/proposers of upcoming bid opportunities that are closing, bid opportunity invitations and recent responses.  Bidders may see real-time status updates on all submitted bids by clicking on the “My Recent Responses” tab.

Yes, drafts of the submission may be saved prior to submission in the Ion Wave eProcurement system. This allows bidders/proposers to work on proposals or bids over time, making edits and updates as necessary. Bidders/proposers may save their progress, review, edit and finalize their submission before submitting it by the deadline, and are responsible for verifying that a completed bid/proposal is submitted prior to the solicitation deadline.

  • Once inside the solicitation, a series of tabs will be present. Click on the “Questions” tab then submit solicitation specific questions by clicking “Ask Question.” 
  • Questions may only be asked up until the cutoff date and time indicated on the solicitation.
  • The contact email on the account profile will receive an email notification when the question is answered or an addendum is issued, as necessary.

  • Bidders are responsible for submitting a completed solicitation prior to the submission deadline.
  • Bidders should be sure to provide enough time before the submission deadline to digitally sign their submission and complete an error review to determine if they have incomplete information in the required fields.
  • When an error(s) occurs, the system will display the location of the error(s). To resolve, access the tab where the errors occur and complete the changes necessary.
  • Once the errors are corrected, proceed to the “Response Submission Tab” to submit the response again.
  • It is imperative that you provide enough time to run the error review and complete any necessary changes prior to the solicitation deadline. It is the responsibility of the bidder to review and complete their solicitation early, allowing time for error reviews, corrections and timely submission. 

Ion Wave uses industry-standard security protocols to safeguard customer data, including secure login and role-based access.

Submissions will be evaluated based on a set of criteria outlined in the solicitation documents. The evaluation process ensures bids/proposals are assessed fairly and consistently, with the goal of selecting the most suitable vendor for the project or purchase. While each solicitation may have its own unique evaluation criteria, some common factors typically considered are compliance with solicitation requirements, pricing and technical evaluation, vendor compliance and experience, timeline and delivery and multiple other factors.

One business may submit multiple bids to multiple solicitations; however, one business may not submit more than one bid to a single solicitation.

Yes, Lee County Procurement will continue to accept non-electronic submissions, although electronic submissions via the Ion Wave system are preferred for efficiency. The solicitation will provide specific instructions on how to submit bids either in-person or by mail. It is the Bidders responsibility to review all solicitation documents for clear submission guidelines.

Yes, Ion Wave sends notifications to registered users when updates or addenda are issued to a solicitation. It is the Bidders responsibility to regularly check the system for any changes. Bidders may also receive email alerts regarding questions answered, clarifications or extensions. Always review the latest version of the solicitation to ensure your submission aligns with the most current requirements.

Yes, Bidders may edit their bid/proposal up until the submission deadline. 
  • On the top right-hand side of the page, click the “Actions” drop-down menu and choose “Retract.”
  • Edit the bid/proposal as needed then resubmit.

On the top right-hand side of the page, click the “Actions” drop-down menu and choose “Retract.”

Visit leegov.ionwave.net and use your login. Click help under quick links to access Ion Wave’s vendor/supplier tutorial documents. If you need further assistance, please contact the Procurement Analyst listed on the solicitation documents.



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